Senior Document Controller

Jasara Program Management Company (Jasara PMC) is a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. Jasara plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments.
We are seeking a Document Control Manager to join JASARA PMC. Document Management position overseeing the document control systems and processes for the Programme.  Interfaces with different stakeholders within the organization to ensure consistent approach on document management activities. Review the Document Plans and Procedure prepared by the Consultant and Contractors.
Key Responsibilities
Manages a team of Senior Document Controllers                           
Set up the Document Control procedures, processes, templates, etc.              
Develop checklist for document submissions                    
Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.                     
Implement and maintain coordinated and consistent document filing system for the program                   
Establish procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program (i.e Document Control Procedure)                 
Set-up the Document Distribution Matrix in EDMS                         
Set-up the workflow templates in EDMS required for document reviews / distribution to appropriate individuals              
Runs & administrates the Document Control System                     
Create user account in EDMS                   
Closely supervises difficult / sensitive phases of the programme and liase with direct reports to resolve issues
Monitor EDMS Licenses usages               
Approves weekly Timesheet of designated team              
Assist users in capturing and locating electronic information.      
Performs such assignments and duties assigned by the management as deem necessary from time to time
Bachelor of Science Degree in Project Management for relevant field
10 years plus experience in related role required
Strong supervisory and leadership skills
Strong decision-making abilities
Strong analytical and problem-solving skills
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Expert in Document Control Procedures
Proficient in Document Quality Control
Competent in Document Control Audits
Proficient in Document Numbering Systems
Proficient in Revision Control/Document Changes
Ability to manage multiple Consultants and Contractors
Proficient in Document Control System (EDMS) Administration
Proficient with Microsoft Office Suite, or related software
Proficient with Microsoft Office Excel's functions and formulas

Apply directly at JASARA Program Management Company