Admin Supervisor Job Details | acwapowerc
Admin Supervisor
Date:
Nov 9, 2026
Location:
SA
Job Description:
Position Title: Admin Supervisor
Job Location: Al Madinnah Al Manwarah, Sidra
Project: Taiba 1
JOB PURPOSE
To supervise the delivery of administrative and support services across the assigned plant and associated facilities, including office administration, facilities upkeep, employee accommodation, transportation, and government relations coordination. Ensure services are timely, cost-effective, and aligned with company policies, safety standards, and operational requirements.
KEY ACCOUNTABILITIES
Administration Planning and Reporting
Prepare and implement the site administration plan in alignment with operational priorities and PGM direction.
Coordinate administrative requirements with department heads to ensure adequate resources and uninterrupted support services.
Provide regular updates to the PGM on service performance, expenditure, outstanding issues, and corrective actions.
Maintain administrative records, service schedules, and action trackers
People Supervision
Allocate responsibilities and supervise the daily activities of administration staff and assigned support personnel.
Set individual objectives, monitor performance, and provide feedback and coaching.
Arrange staff coverage to maintain continuity of essential administrative services.
Identify training needs and promote service quality, accountability, and safe working practices.
Facilities and Office Administration
Supervise the upkeep of offices, common areas, and associated buildings, coordinating repairs and preventive maintenance with relevant teams.
Oversee housekeeping, catering, waste management, pest control, drinking water supply, and other assigned support services.
Conduct routine inspections and follow up on deficiencies to maintain safe, clean, and functional facilities.
Manage office supplies, furniture, administrative equipment, and related inventories.
Coordinate building access and visitor arrangements with Security and relevant departments.
Accommodation Management
Coordinate employee accommodation allocation, occupancy records, check-in, and check-out arrangements.
Monitor accommodation conditions, maintenance, housekeeping, utilities, and service quality.
Address accommodation-related complaints and escalate unresolved matters.
Support accommodation assessments, renewals, and proposed changes in coordination with Procurement and relevant stakeholders.
Transportation and Travel Support
Coordinate employee transportation, shuttle schedules, airport transfers, and approved business travel logistics.
Monitor assigned vehicles, driver schedules, maintenance arrangements, and relevant documentation.
Review transport utilization and recommend improvements to service reliability and cost efficiency.
Coordinate with service providers to resolve delays and maintain compliance with company safety requirements.
Government Relations and External Coordination
Coordinate site-related government transactions with the Government Relations team and authorized company representatives.
Track administrative permits, licenses, and relevant document expiry dates, following up on timely renewals.
Liaise with local authorities, utility providers, and external stakeholders on assigned administrative matters.
Support employee documentation and government service requests through the responsible P&C and Government Relations teams.
Maintain accurate records of submissions, approvals, and official correspondence.
Service Providers and Cost Control
Support the preparation of administrative service requirements and scopes of work.
Monitor vendor performance against agreed service standards and escalate recurring service failures.
Verify service delivery and supporting documentation before submitting invoices for approval.
Track administrative expenditure, explain variances, and recommend cost improvements.
Coordinate procurement requests and contract renewals within approved procedures and delegated authority.
Employee Administrative Support
Coordinate workplace readiness for new joiners, including accommodation, transport, access arrangements, and office requirements, as applicable.
Liaise with IT and P&C to follow up on required equipment and onboarding arrangements.
Respond to employee administrative requests and maintain records of actions taken.
Support employee transfers and departures through accommodation clearance, transport arrangements, and return of assigned administrative assets.
Refer employee relations, payroll, recruitment, and other specialist P&C matters to the responsible team.
Policies, Records, and Compliance
Implement approved administration policies, procedures, and controls.
Maintain accurate and confidential administrative records, inventories, contracts, and service documentation.
Provide supporting documents for audits and ensure timely closure of assigned findings.
Coordinate with HSE to ensure adm

Admin Supervisor

Job description